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EBJIS 2025

ABSTRACT

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Instructions for presenters

Click below button to find the instructions for oral presenters and e-posters.

Instructions for oral presenters and e-posters

Abstract submission

We encourage participants to submit interesting scientific paper, case reports, and clinical studies on any aspect of the pathogenesis, diagnosis, treatment or outcomes of bone and joint infections. All submissions will be reviewed by the scientific committee and will be considered for oral or poster presentation.

  1. Abstracts are required for all oral presentations and posters.
  2. Abstracts must be submitted by the extended deadline: 22 April 2025 (23:59 CEST) 
  3. Abstracts must be submitted in English.
  4. All accepted abstracts will be published in the conference app. Abstracts accepted as oral abstracts will also be published online in the Orthopaedic Proceedings of the Bone & Joint Journal. By submitting an abstract you consent to giving EBJIS permission to publish your abstract.
  5. Withdrawal of abstracts can only be accepted if notified in writing and subsequently confirmed by the EBJIS Conference Organiser.
  1. Template:Please use the submission template, which is available for download here.

  2. The abstract word limit is max. 400 words per abstract. If an illustration (one allowed) is uploaded for inclusion in the abstract, the word count should be diminished by 100 words. If the word count is not reduced adequately, the EBJIS Conference Organiser reserves the right to omit the illustration from the published abstract.

  3. The title should be as brief as possible but long enough to clearly indicate the nature of the study.

  4. No identifying features such as names of authors, hospitals, medical schools, clinics or cities may be listed in the title or abstract text, as a “blind” review process will be used. You will be asked to enter the name(s) of author(s) and their institution(s), when you submit your abstract online.

  5. The abstract must include the following:
    Aim:Clearly state the purpose of the abstract.
    Methods: Describe your selection of observations or experimental subjects clearly.
    Results: Present your results in a logical sequence in text, table and illustrations.
    Conclusions: Emphasize new and important aspects of the study (perhaps as a discussion section) and the conclusions that are drawn from them.

  6. All abbreviations must be defined in first use.

  7. Statements such as “results will be discussed” or “data will be presented” cannot be accepted.

  8. Illustration: One figure/table/photograph may be added to an abstract. Submit your graphical illustration in jpg format and make reference to the illustration in the abstract text. Provide a brief caption for your illustration. In case an illustration is uploaded, reduce the abstract word count by 100 words.
    Please note that in the online Orthopaedic Proceedings of the Bone & Joint Journal, illustrations are not allowed, and will be removed before publication.

  9. References: A maximum of five literature references may be added at the end of the abstract text. For each reference you can only state the first author’s name and bibliography (not the title of the paper).
    Please note that in the online Orthopaedic Proceedings of the Bone & Joint Journal, references are not allowed, and will be removed before publication.

  10. Acknowledgements: Mention all sources of funding of the work described and other acknowledgements briefly at the end of the abstract text. References and acknowledgements are included in the 400 words count for the abstract text.

  11. Use of brand names: Generic names must be used for all references to products or companies. The brand name can be inserted as a reference at the bottom of the abstract page. Papers and titles containing brand names/company names in the abstract text (i.e. not in a reference at the bottom of the page) may be rejected for this reason only. EBJIS reserves the right to replace any brand name with a generic name without further notice.
  1. The presenting author must register as an active participant at the conference at the latest 14 days after acceptance of an abstract.

  2. EBJIS reserves the right to exclude any abstract from the scientific programme that is not followed by a participant registration at the latest 14 days after notification on acceptance.
  1. The Scientific Committee will review the abstract.

  2. Notification of acceptance or rejection of the abstract will be sent directly to all presenting authors (and submitters) by email.

  3. It is the responsibility of all investigators that all studies are performed with respect to national legislation, international legislation and ethical guidelines for medical research involving humans and/or animals. The Scientific Committee reserves the right to reject any submitted abstract that is believed to violate these principles.

  4. Please verify that your email address (submitter and presenting author) is correct as it will be used for contacting you after the review process.
The abstract submission is closed

For all inquiries regarding the abstract submission, please contact the EBJIS Conference Organiser, c/o CAP Partner at: ebjisconference@cap-partner.eu

Abstract submission status:
CLOSED

EXTENDED SUBMISSION DEADLINE:
22 APRIL 2025, 23:59 CET

Abstract notification:
June 2025

Oral presentations

  • Format: PPT
  • Slide size: 16:9
  • Number of slides: No limit, depending on duration of talk.
  • Duration of talk: Your presentation is scheduled to last 5 minutes + 5 minutes for questions.
  • Conflict of interest: Please include a Conflict of Interest declaration as the first or second slide.
  • Please bring your presentation on a USB flash drive to the conference. We do not allow the use of personal laptops for presentations.
    Please bring your presentation to the Speakers Preview Room at least 2 hours before your oral presentation. Authors of the early morning sessions on Thursday and Friday will be requested to upload their presentation the day before. 
  • A technician will assist you in transferring the presentation into a central conference server. When the transfer is complete, the technician performs a quick run of the presentation in order for you to check whether the presentation runs correctly, and that the entire presentation is copied. 
  • Your presentation will then be available in the room in which your oral presentation is scheduled. 

Electronic Posters instructions

E-posters are on display on screens throughout the whole conference.

All e-posters are available on all screens.

  • Typically, title, authors’ names and affiliations; introduction, materials and methods, results and conclusions, cited literature should be included in each poster. Make sure that the poster is not crowded by too many letters or numbers.
  • The language of the poster should be English.
  • Only material in the form of .pdf landscape can be accepted.
  • Hyperlinks, animated images, animations and animated slide transitions are not permitted for E-posters and will be non-functioning.
  • Maximum page: 1 pdf page.
  • Format: NB: Please note that the size has been changed to 140 cm (55 in) width x 70 cm (27.5 in) height, in landscape orientation.

  • The submission of your poster and presentation in an online gallery will be carried out using the ePosterLive system.

  • Click here for details on how to submit your: https://eposterslive.com/conferences/epos2025

  • The deadline for submitting your ePoster is Thursday, March 20, 11:59 p.m (CET)

  • If you need any assistance with the submission, please contact: support@scigentech.com