PAYMENT AND VAT TERMS

VAT: All registration fees include 23% Portuguese VAT. The conference dinner includes 13% VAT. 

Please note: It is required by the local authorities that we charge local VAT, hence the reverse charge mechanism does not apply and it is therefore not possible for attendees, that are taxable persons in another EU country or established outside EU, to receive an invoice without local VAT. This general rule follows from article 53 & 55 of the EU VAT Directive.

Payments: Payment can be made by invoice (bank transfer) or credit card.
After completing the registration, you will receive an automated email confirmation. Depending on the payment method, either the invoice or the credit card receipt will be attached. The attached PDF is the original document and the only copy that will be issued.
Payment is due within 7 days from the invoice date.

It is the participant’s responsibility to:

• forward the invoice to the correct department for payment, and
• ensure that the correct VAT number and invoice address are entered during registration.
• It is requiredby the local authorities that we charge local VAT, hence the reverse charge mechanism does not apply and it is therefornot possible for attendees, that are taxable persons in another EU country or established outside EU, to recieve an invoice without local VAT. This genral rule follows from article 53 & 55 of the EU VAT directive.

CANCELLATION TERMS
All cancellations must be submitted in writing to CAP Partner at registration@cap-partner.eu

• Cancellations received on or before 3 August 2026 will be refunded, minus an administration fee of EUR 30 per registration.
• Cancellations received after 3 August 2026 are non-refundable.

Please note:

• Tickets for the conference dinner are non-refundable.
• No refunds will be granted in case of a no-show.
• Refunds (bank transfer or credit card) will be processed after the conference.

Visa refusal:
If a participant’s visa application is refused, the registration fee will be refunded provided that a copy of the official refusal letter is received before 1 September 2026.

Conference cancellation:
If the conference is cancelled due to unforeseen circumstances beyond the organisers’ control, the registration fee will be refunded after deduction of any expenses already incurred.

SHARING OF CONTACT DETAILS
The EBJIS 2026 Conference Organiser (CAP Partner) will collect and store all personal data through the online registration system, and data will be treated by organisers only for organisational purposes, particularly for matters in relation to registration, certification, as well as information about the conference.
Each participant receives a name badge onsite carrying the family name and the first name of the participant as well as a QR code. Each participant shall consider that by accepting any scanning of the badge at any stand at the conference, the participant gives his/her authorization to the organizer to transfer the data of the participant regarding his/her postal address and e-mail to the holder of the stand, including the authorization to use said data for marketing purposes.

DISCLAIMER
In case of reasons beyond the control of the conference organisers, CAP Partner (appointed conference organiser) has the right to immediately alter or cancel the Conference or any arrangements, timetables, plans, or other items relating directly or indirectly to the conference. The participants shall not be entitled to any compensation for the damage that results from such alteration or cancellation. Furthermore, apart from any wilful damage or gross negligence committed by the conference organisers, the conference shall not at any time be liable for any direct or indirect damage suffered by the participants, including consequential and immaterial damage, caused by failure to comply.

PHOTO AND VIDEO RECORDING
Photos and video recordings will be taken during the conference for use on the EBJIS website and social media channels.
Recording will take place in session rooms and exhibition areas and will focus on the general atmosphere of the conference. Individual participants will not be the focus.
If you appear in a photo or video and do not wish it to be used, please contact the EBJIS Conference Organiser after the conference, and the material will be removed.