EBJIS 2025
REGISTRATION
Registration will open in February 2025
For any questions regarding the registration, please contact Registration Manager, Line Winces Nielsen at: lwn@cap-partner.eu
Registration fees for in-person attendance
| Categories | Early bird Until and incl. 1 July 2025 | Regular fee 2 July – 25 August | Late & onsite fee 26 August – 13 September |
| EBJIS member* | 550 EUR | 640 EUR | 700 EUR |
| Non member | 670 EUR | 760 EUR | 800 EUR |
| Resident | 300 EUR | 400 EUR | 450 EUR |
| Delegate from lower-resource countries*** | 300 EUR | 400 EUR | 450 EUR |
| Student delegate one day** | 85 EUR | 85 EUR | 85 EUR |
| Student delegate all days ** | 200 EUR | 200 EUR | 200 EUR |
| 1-day delegate | 340 EUR | 400 EUR | 440 EUR |
| Industry delegate (non-sponsors) | 1200 EUR | 1200 EUR | 1200 EUR |
| Pre-course, 10 September | 150 EUR | 150 EUR | 150 EUR |
| Conference dinner | 80 EUR | 80 EUR | 80 EUR |
Registration fees for online attendance
| EBJIS member* | 350 EUR |
| Non member | 400 EUR |
| Delegate from low and lower middle income countries*** | 200 EUR |
Please note that this is the only official conference website for EBJIS 2025 and no other websites, companies and/or agencies are authorized by EBJIS to sell the registrations booking in any way or to contact you directly.
Please be aware that we have previousl experienced that companies offer hotel bookings for EBJIS 2025. These might be scam companies, and we therefore recommend only to use the EBJIS 2025 booking agent, Codan Consulting.
VAT: All registration fees include 22% Italian VAT. The conference dinner includes 10% VAT.
Please note: It is required by the local authorities that we charge local VAT, hence the reverse charge mechanism does not apply and it is therefore not possible for attendees, that are taxable persons in another EU country or established outside EU, to receive an invoice without local VAT. This general rule follows from article 53 & 55 of the EU VAT Directive.
* The EBJIS member fee is only valid for members of EBJIS. We reserve the right to change your registration if your status does not correspond with the EBJIS membership list. In such case you will receive an e-mail notification and will be required to pay the non-member fee.
** Student fee: The Annual Meeting offers a reduced student fee for undergraduate and master students. Please submit a scan of your student ID when registering to the conference. PhD students belongs to the category “Resident”.
*** Low and lower middle income countries by the World Bank
Entitlements for onsite participants
- Admission to the full conference programme
- Admission to all recorded sessions on-demand (after the conference)
- Access to the full programme, abstracts and e-posters through conference app
- Coffee breaks and lunches
- Certificate of attendance and CME certificate
- Welcome reception on 11 September 2025
Entitlements for online participants
- Admission to the full conference programme
- Admission to all recorded sessions on-demand (after the conference)
- Access to the full programme, abstracts and e-posters through conference app
- Certificate of attendance and CME certificate
Terms & Conditions
CANCELLATION TERMS
Cancellation of registration must be notified in writing to CAP Partner at registration@cap-partner.eu.
Cancellations postmarked before and on 28 July 2025 will be refunded deducting administration fee of EUR 30.
After 28 July 2025 registration fees are non-refundable.
NB! Please note that tickets for the conference dinner are non-refundable.
If the conference is cancelled due to other unforeseen events beyond the control of the organisers, the registration fee will be refunded after the deduction of expenses incurred by the conference.
PAYMENT & VAT TERMS
Payment is possible by invoice (bank transfer), or credit card.
Upon completion of the registration, an automated email confirmation will be sent. Depending on the method of payment, the invoice or credit card receipt will be attached. The PDF is original and will be the only copy you will receive.
It is your responsibility to forward the invoice to the correct place for immediate payment and you must ensure that the correct VAT number and invoice address are entered during the process.
SHARING OF CONTACT DETAILS
The Conference Organiser will collect and store all personal data through the online registration system, and data will be treated by organizers only for organizational purposes, particularly for matters in relation to registration, certification, as well as information about the conference.
Each participant receives a name badge onsite carrying the family name and the first name of the participant as well as a QR code. Each participant shall consider that by accepting any scanning of the badge at any stand at the conference, the participant gives his/her authorization to the organiser to transfer the data of the participant regarding his/her postal address and e-mail to the holder of the stand, including the authorization to use said data for marketing purposes.
DISCLAIMER
In case of reasons beyond the control of the Conference Organiser, CAP Partner (appointed conference organiser) has the right to immediately alter or cancel the conference or any arrangements, timetables, plans, or other items relating directly or indirectly to the conference. The participants shall not be entitled to any compensation for the damage that results from such alteration or cancellation. Furthermore, apart from any wilful damage or gross negligence committed by the Conference Organiser, the conference shall not at any time be liable for any direct or indirect damage suffered by the participants, including consequential and immaterial damage, caused by failure to comply.
PHOTO/VIDEO
Please note that video recordings/photos will be captured during the conference for use on the EBJIS website and EBJIS social media.
Recordings will take place in session rooms and exhibition areas and will focus on capturing the atmosphere of EBJIS. Recordings will not focus on individual attendees.
If you identify yourself in a specific picture or video after the conference and you do not wish it to appear on the website or social media, please contact the Conference Organiser and we will delete the picture or recording.
Invitation letter
INVITATION LETTER
Individuals requiring an official letter of invitation to obtain a visa are kindly asked to contact the Conference Organiser at registration@cap-partner.eu.
Please note that official letters of invitation can only be given to individuals who have registered and paid the registration fee for the conference. All requests will be considered individually.
Accommodation Agent
Codan Consulting has been appointed as the official hotel accommodation agent for the EBJIS 2025 Annual Meeting and will handle all related arrangements.
Hotel rooms of different categories at reduced rates are available for all participants via the booking website below.
Contact information
Codan Consulting
Provaznická 11
110 00, Prague 1
Czech Republic
Telephone: +420 601 026 251
Email: info@codan-consulting.com
Contact: Jitka Langova